Logistics Officer
- الفئات: اللوجستيات والنقل والتموين
- المنطقة: تندوف
- وضع في: 10-11-2021 à 00:00:00
Mission :
Logistics:
- Ensure that logistics and supply (purchasing activities) within the Rabouni office are carried out through standard tools, in-line withOxfam’s policies and procedures, and donor requirements, and are in accordance withnational and local regulations.
- Ensure the timely payment of all goods and services rendered, in coordination with budget holders and Finance.
- Contribute to project planning, have an understanding of field constraints and raise any probable risks to the Logistics Officer in Charge.
- Support in coordinating the development of procurement plans for each new grant and ensure regular monitoring/reporting against progress.
- Support the preparation of monthly logistics reports including fleet management, asset tracking, stock inventories, requisition tracking.
- Support in coordinating all field deliveries with program teams according to the volume of needs determined by the program.
- Contribute to project planning;appraise field constraints and capabilities. Raise these risks to Finance and Support in Rabouni in a timely manner.
- Coordinate the development of procurement plans for each new grant and ensure regular monitoring/reporting against progress.
- Keep proper records of all contracts, expenditures, receipts, requisitions, purchase order forms, waybills and other documents (in soft and hard copies).
- Draftlogistics reports including aspects, ensuring updates on deliverables in a timely fashion.
- Assist in the creation and management of lists of contracted suppliers in Algeria, using Oxfam’s selection and pre-qualification processes.
- Report regularly to the Logistics Officer in Charge on procurement tracking of all requisitions according to agreed deadlines and formats.
- Assist in the preparation of a variety of procurement related documents, contracts, communications, guidelines, and instructions.
- Coordinate all logistics/procurement activities with other departments within Oxfam.
- Participate in selecting suppliers through selection committees, at the request of the Logistics Officerin charge.
- Partake inupdating security procedures under the supervision of the country representative and the security focal point.
- Support in ensuring that all goods are stored in an accountable and a secured manner according to Oxfam standards.
- Maintain Rabouni vehicle fleet management routines;vehicle checks including logging, onboard equipment, tools and documents and regular service due dates.
- Ensure that vehicles are in optimum conditions,well-maintained and are used cost-effectively
- Ensure proper management of fuel consumption of fleet through regular vehicle fuel consumptionanalyses. Flag issues if they exist.
- Ensure proper management of vehicles (deployments) through regular vehicle deployment andmileage (Km) report analyses and in case of significant variance, ask concerned driver(s) toexplain and or report to Line Manager.
- Ensure vehicle misuse is promptly reported to management
- Ensure all drivers are regularly updated on any organizational information; changes/developments including, changes toSOPs
- Administration and documentation of subordinates.
- Update, disseminate and monitor weekly staff travel boardsby email and WhatsAppgroup.
- Support in maintaining and updating Oxfam record on assets including disposals, reporting on asset movements, loss or damage.
- Support in asset management, including appropriate storage and maintenance of assets.
- Tag / Register assets once the commodity is delivered to Oxfam premises.
- Carry out spot checks for both assets/inventories.
- Support in ensuring all (stationary, toiletries, safety equipment, etc) office supplies are available adequately and are replenished regularly with support from the logistics assistant(s)
- Support in security briefings of staff and visitors to the Rabouni Office,both on arrivaland immediately following any security incident.
- Ensure all drivers are aware of the relevant aspects of the security management plan with regardsto movements in Algeria and/or Sahrawi Camps.
- Ensure driver briefings are conducted with consideration to safety and security for all new personnel; and conduct reminder sessions for all drivers atregular intervals or following a security incident.
- Eager and required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and womens’ rights.
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
- Cover the absence of the Logistics Officer in charge as needed.
Profil :
Essential:
- ;Previous intensive experience inlogistics, purchasing&procurement, warehousing and vehicle management, general administration.
- ;University Degree or equivalent experience in finance, management or related fields.
- ;Good understanding of core logistics functions.
- ;Good communication skills in written and oral French, Arabic and English (Spanish would be an asset).
- ;Highly numerate and computer literate, including MS Office and databases.
- ;Familiarity with donor rules and guidelines.
- ;Ability to plan, prioritize and organize work with attention to details.
- ;Possess an always available attitude.
- ;Anticipate activities outcome and takes initiative to achieve targets.
- ;Actively promote high standards and continuous improvement.
- ;Continually seek out most efficient use of resources.
- ;Able to advise and train on specialist skills to other departments / teams.
- ;Proven ability to organize work effectively and support others.
- ;Solid understanding and convictions of a rights-based approach and gender.
- ;Experience of working with technical teams to develop complex proposals.
- ;High analytical/negotiating/communication/inter-personal skills.
- ;Ability to make effective, timely decisions and take prudent risks.
- ;Ability to work within a multicultural, multilingual, and multidisciplinary environment and to work effectively with others in a team across institutional boundaries and business units.
- ;Previous experience in international organizations is highly preferable.
- ;Knowledge of Oxfam’s programmes and its intervention within the Sahrawi context would be an asset.
- ;Ability to overcome challenges in consistence with Oxfam's values.
- ;Flexibility to adjust within an online working environment.
- ;Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
- ;Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
- ;Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
- Organisational Values:
- ;Accountability Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
- ;Empowerment Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
- ;Inclusiveness We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
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